ChannelReply lets you manage eBay Resolution Center cases, inquiries, and returns in your helpdesk. We call this Resolution Center Support, or RCS for short. The video below provides a quick overview using a sample ticket in Freshdesk:
The rest of this article will explain all RCS features in detail.
Click on any image to view it at full size.
Most Resolution Center Support features are only available in Zendesk, Freshdesk, Re:amaze, Zoho Desk and Kustomer. However, you can receive and reply to Resolution Center notifications in all supported helpdesks.
We strongly recommend using the "Add Advanced Token" button if you are using eBay RCS actions in Zendesk, Freshdesk, Re:amaze, Zoho Desk or Kustomer. Some in-app actions may not work if you have not enabled this additional authorization token.
To add an advanced tokens to an eBay account, log in to ChannelReply and click on eBay.
Click “EDIT” under any connected eBay account.
Scroll down to the bottom of the Notification Preferences section and click "ADD ADVANCED TOKEN."
Follow the prompts to authorize ChannelReply. With this additional token, your eBay RCS actions will work reliably. You'll also be able to get Payment Dispute notifications through ChannelReply (they'll be enabled by default).
There is no extra fee. Resolution Center Support is included as part of your standard ChannelReply subscription.
You’ll need a ChannelReply account with a helpdesk and an eBay account connected. If you don’t have ChannelReply yet, start your free trial here.
All recommended Resolution Center Support notifications and features will be enabled by default. To manage your settings, log in to ChannelReply and click on eBay.
Click “EDIT” under any connected eBay account.
Inquiry, case, and return notifications can all be enabled or disabled separately. If you see a green slider (slid to the right), it means that type of notification is currently enabled. A grey slider (slid to the left) means that notification is disabled instead.
Changes to these settings are saved automatically. You’ll see a success notification in the bottom-right corner of your screen once the changes are saved.
Getting too many return notifications from ChannelReply? Instead of disabling returns completely, you can disable specific types of return notifications. You'll see a "RETURN NOTIFICATION SETTINGS" dropdown if Returns are enabled.
Clicking this will reveal dozens of return notification options.
eBay accounts that were integrated before February 14, 2022 have almost all options enabled by default. All accounts integrated afterwards will have our recommended settings.
If you are getting too many eBay return notifications through ChannelReply, you may want to check these settings. We now recommend disabling the following options:
All of the settings in the list above are disabled by default on accounts integrated after February 14, 2022.
While you’re on the eBay edit account screen in ChannelReply, you can manage other options as well:
If you would rather get eBay email notifications than RCS tickets, there are two approaches.
Simple! Any time eBay or one of your customers contacts you through the Resolution Center, ChannelReply will send you a message.
Zendesk, Freshdesk, Re:amaze, Zoho Desk and Kustomer users can perform a wide variety of actions using the ChannelReply app. Sometimes, this is as simple as clicking a button.
Other actions will require you to fill in detailed info before you click.
If you want to send a message and perform an action at the same time, do not use your helpdesk’s normal reply field. Use the Comment field found under the action you want to perform in the ChannelReply app.
Enter the comment you wish to send, then hit the action button. The action will be performed and the comment will be posted to the Resolution Center.
We also provide an actions link at the bottom of each RCS notification. This will take you to the page in the eBay Resolution Center where you can perform actions directly.
“Replying” means using your helpdesk’s normal reply field to send a message. “Commenting” means using the Comment field in the ChannelReply app instead.
Replying is always possible, even in Help Scout and Gorgias.
Replies will post to the Resolution Center by default. If that is not possible, we will send it to the buyer as a standard message instead. You will see a note on the ticket if this happens.
Commenting is only available in the following circumstances:
Comments are always posted to the Resolution Center.
eBay can decide not to accept messages on a Resolution Center inquiry, case or return for a variety of reasons. Two of the most common are:
Other errors may prevent the message from being delivered to the Resolution Center as well.
An inquiry notification delivered by ChannelReply will have the tag “Inquiry.” It will also have a subject line beginning with “eBay Inquiry notification.”
With inquiries, you’ll be able to reply directly to the message, just like answering an email. Your response will appear in the Resolution Center.
In Zendesk, Freshdesk, Re:amaze, Zoho Desk or Kustomer, the following actions may be available in the ChannelReply app:
You can use the Comment fields in the app to send a message while performing an action at the same time.
A case notification delivered by ChannelReply will have the tag “case.” It will also have a subject line beginning with “eBay Case notification.”
Replies to cases generally cannot be posted to the Resolution Center. If you respond using the normal reply field in your helpdesk, we will most likely need to send it straight to the eBay user as a standard message. Zendesk, Freshdesk, Re:amaze, Zoho Desk and Kustomer users should use the Comment field on cases.
The following actions may be available on case notifications:
A return notification delivered by ChannelReply will have the tag “return.” It will also have a subject line beginning with “eBay Return notification.”
Replies to returns can sometimes be posted directly to the Resolution Center. However, Zendesk, Freshdesk, Re:amaze, Zoho Desk and Kustomer users can post there more reliably by using Comments in the ChannelReply app.
The following actions may be available on return notifications:
The "carrier enumerator" is the machine-readable name of the shipping carrier responsible for delivering the return or replacement. Enumerators use underscores instead of spaces. eBay currently lists the following as acceptable entries:
Hardly ever, if you have Zendesk, Freshdesk, Re:amaze, Zoho Desk or Kustomer! You'll receive your Resolution Center messages and be able to reply and perform actions directly from your helpdesk. On top of that, you will also see detailed info about the buyer and their order in the ChannelReply app. That means there’s usually no need to log in to eBay.
A quick overview of data available on returns, with details collapsed.
We provide links to the relevant pages on eBay just in case you want to check anything or reply manually. For example, the blue “Order ID” text links to the order on eBay, and the item title links to the listing.
Sometimes, numerous actions occur on a single inquiry, case or return in a very short time. When this happens, ChannelReply will bundle all the notifications into a single message, up to a maximum of 10 at once. This protects your inbox from getting cluttered and saves you from using up your message limit too fast.
Don’t see the answer to your question here? Contact us and we’ll be happy to help!