ChannelReply Blog

2 Faster & Easier Ways to Answer eBay Messages

Published at Oct 26, 2016.

eBay messages can be a pain to manage.

Raise your hand if you’ve ever been in this situation: You get the exact same question five times in one hour. After typing out the answer to the first three, you start going back to your previous responses, copying the message, returning to your current message, and then pasting it in there. Then you type in the new customer’s name and make a few other tweaks before sending it.

When you look at the clock, you realize you spent the better part of half an hour repeating yourself. Worse, a whole bunch of new messages arrived while you were answering those ones.

Drowning in Paperwork

You can put your hand down now, Steve.

Or how about this one? The holiday shopping season hits and you find yourself dealing with more support requests than you can hope to manage on your own. You want to hire a support agent, but then you realize there’s a problem.

eBay only gives you a single login for each account. If you hire a support agent, you’ll have to give them your username and password. That means entrusting this business you’ve worked so hard to build to a stranger. How could you sleep at night knowing they could do anything they wanted with your account?


Why didn’t I give everyone a raise today?

Those aren’t the only ways eBay messages can get way out of hand. Anyone who’s tried to sell on Amazon or their own online store at the same time has had to deal with all kinds of extra problems. It’s a nightmare.

But you can solve all these problems at once. You just need a good helpdesk that’s compatible with eBay.

This article was last updated on 5/25/2018.

Option 1: Zendesk

Zendesk ranks as the #1 helpdesk, and we can't disagree! Here’s a quick video overview of how it works:

All Your Support in One Place

Zendesk collects your customer service messages and lets you answer them all in one place. Email, Facebook, and Twitter all work with it by default. With a few free and easy upgrades, you can also manage live chat and phone support from the same screen.

Reply Faster

Zendesk doesn’t just take the stress out of managing multiple support channels—it also makes replying faster and easier.

Macros (a.k.a. canned responses) save you from ever needing to repeat yourself. Once you realize you’re getting the same question a lot, you just create a macro with the answer. Then, whenever you get that question, you select that macro and bam, the answer is filled in! No more re-typing the same thing over and over.

Creating a Macro in Zendesk

Above: Creating a Zendesk macro.

You can reply even more quickly by setting your macros to automatically fill in your customer’s name. When answering the same question five times might’ve taken you half an hour on eBay, you could do it in a minute or two with Zendesk.

Manage Your Tickets and Team

Zendesk’s automations and triggers can completely automate follow-up. You can automatically send messages that:

  • Make sure customers are happy with your support
  • Tell them you’ve received their message and the cavalry’s on the way
  • Answer common questions

. . . and more (of course!).

The Cavalry Arrives

"There's no time to waste! A customer's Pez dispenser is broken!"

You can also use triggers to auto-assign tickets to an agent or department. This really comes in handy because Zendesk gives you the freedom to let multiple users provide eBay support on one account—without giving away your password. You can have a whole team answering messages in Zendesk while you retain complete control over your eBay account.

Visit Zendesk and learn all the other awesome stuff it can do to make customer service easier.

How to Get eBay Messages in Zendesk

Integrate Zendesk with eBay

Originally, Zendesk couldn’t process eBay messages. That left eBay customer service as the frustrating mess you already know and loathe.

As eBay sellers and Zendesk users ourselves, we got sick of it and made two solutions: ChannelReply and ChannelReply Lite. ChannelReply Lite gives small-scale sellers a basic eBay-Zendesk integration for free. For bigger sellers, ChannelReply offers a complete integration so you can use the full power of Zendesk.

Find out how ChannelReply can help eBay sellers or how our Zendesk integration works and see what you think!

Option 2: Freshdesk

Not impressed by Zendesk? There’s an alternative that might be just what you need: Freshdesk.

Affordable and generous with both features and support for its users, Freshdesk is nearly as popular as Zendesk.

One for All

Just like Zendesk, Freshdesk puts all your ecommerce customer service in one place. Email, Facebook, and Twitter integration are available at all account levels, and basic telephony and live chat can be added for free.

That’s great for anyone with an ecommerce empire. But what if you only want a helpdesk to manage your eBay messages? Don’t worry—it’s awesome at that too!

Rapid-Fire Responses

Rapid Messaging on Smartphone

Freshdesk’s canned responses let you save answers to common questions and enter them as instant replies. On top of that, placeholders can automatically fill in details like the user’s name and the ticket ID to save tons of time.

Say you frequently get questions asking about your refund policy. You could simply create a canned response explaining how it works and add a placeholder for the person’s name at the top. Whenever you got a question about your refund policy, you would just pop in the canned response, let Freshdesk customize it with the person’s name, and then send it off!

At higher account levels, you can also use ticket templates to make totally new messages as quick and easy to send as replies.

What Makes It Unique?

If you read the description of Zendesk above, you won’t find too many surprises with Freshdesk—most helpdesks offer extremely similar features. However, Freshdesk has a few things you won’t find elsewhere:

  • Gamification to increase productivity.
  • Excellent support available at all hours of the work week to all account levels.
  • Day passes that let you add emergency agents for just a few dollars a day.
  • A 100% free account level that can integrate with eBay.

Speaking of which…

How Do You Manage Your eBay Messages in Freshdesk?

Freshdesk Integration with eBay and Amazon

Freshdesk is the latest addition to ChannelReply’s family of eBay integrations. Learn about integrating Freshdesk with eBay here or launch your free trial of ChannelReply if you’re ready to begin!

Get Your Time Back

Whether you choose Zendesk or Freshdesk, you’ll slash the time spent answering eBay messages when you hook your helpdesk up to ChannelReply. Why keep letting the wasted hours stack up? Try it free and see what a difference it makes for your bottom line!

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