2 Faster & Easier Ways to Answer eBay Messages

Published at Oct 26, 2016.

eBay messages can be a pain to manage.

Raise your hand if you’ve ever been in this situation: You get the exact same question five times in one hour. After typing out the answer to the first three, you start going back to your previous responses, copying the message, returning to your current message, and then pasting it in there. Then you type in the new customer’s name and make a few other tweaks before sending it.

When you look at the clock, you realize you spent the better part of half an hour repeating yourself. Worse, a whole bunch of new messages arrived while you were answering those ones.

Drowning in Paperwork

You can put your hand down now, Steve.

Or how about this one? The holiday shopping season hits and you find yourself dealing with more support requests than you can hope to manage on your own. You want to hire a support agent, but then you realize there’s a problem.

eBay only gives you a single login for each account. If you hire a support agent, you’ll have to give them your username and password. That means entrusting this business you’ve worked so hard to build to a stranger. How could you sleep at night knowing they could do anything they wanted with your account?


Why didn’t I give everyone a raise today?

Those aren’t the only ways eBay messages can get way out of hand. Anyone who’s tried to sell on Amazon or their own online store at the same time has had to deal with all kinds of extra problems. It’s a nightmare.

But you can solve all these problems at once. You just need a good helpdesk that’s compatible with eBay.

Option 1: Zendesk

Zendesk ranks as the fourth most popular helpdesk available. Personally, I’m surprised it isn’t #1! Here’s a quick video overview of how it works:

All Your Support in One Place

Zendesk collects your customer service messages and lets you answer them all in one place. Email, Facebook, and Twitter all work with it by default. With a few easy upgrades, you can also manage live chat and phone support from the same screen.

Reply Faster

Zendesk doesn’t just take the stress out of managing multiple support channels—it also makes replying faster and easier.

Macros (a.k.a. canned responses) save you from ever needing to repeat yourself. Once you realize you’re getting the same question a lot, you just create a macro with the answer. Then, whenever you get that question, you select that macro and bam, the answer is filled in! No more re-typing the same thing over and over.

Creating a Zendesk Macro

Above: Creating a Zendesk macro.

You can reply even more quickly by setting your macros to automatically fill in your customer’s name. When answering the same question five times might’ve taken you half an hour on eBay, you could do it in a minute or two with Zendesk.

Manage Your Tickets and Team

Zendesk’s automations and triggers can completely automate follow-up. You can automatically send messages that:

  • Make sure customers are happy with your support
  • Tell them you’ve received their message and the cavalry’s on the way
  • Answer common questions

. . . and more (of course!).

The Cavalry Arrives

"There's no time to waste! A customer's Pez dispenser is broken!"

You can also use triggers to auto-assign tickets to an agent or department. This really comes in handy because Zendesk gives you the freedom to let multiple users provide eBay support on one account—without giving away your password. You can have a whole team answering messages in Zendesk while you retain complete control over your eBay account.

Visit Zendesk and learn all the other awesome stuff it can do to make customer service easier.

How to Get eBay Messages in Zendesk

Integrate Zendesk with eBay

Originally, Zendesk couldn’t process eBay messages. That left eBay customer service as the frustrating mess you already know and loathe.

As eBay sellers and Zendesk users ourselves, we got sick of it and made two solutions: ChannelReply and ChannelReply Lite. ChannelReply Lite gives small-scale sellers a basic eBay-Zendesk integration for free. For bigger sellers, ChannelReply offers a complete integration so you can use the full power of Zendesk.

Find out how ChannelReply can help eBay sellers or how our Zendesk integration works and see what you think!

Option 2:

Looking for a Zendesk alternative? Look no further— will help you chew through your eBay messages in no time.

Created as a helpdesk branch for the leading CRM Salesforce, can also stand on its own as a cost-effective and powerful way to help your customers.

One Screen, All Channels lets you manage email, chat, Twitter, and Facebook support from a single screen, and even includes telephony integration at higher levels of service. If you’re not just selling on eBay, then these integrations can eliminate the irritating juggling act of multichannel service.

But even if eBay is the only place you sell, can still make a huge difference.

Streamlined Customer Service

Streamlined Train

Customer service so fast it should make whooshing noises. allows you to create macros just like Zendesk. If anything, macros are even more powerful.

A macro allows you to make fast changes to one case (i.e. one ticket) or even several at once. These changes can be small, like assigning the cases you’ve selected to a specific user, or big, like filling in a canned response.

This becomes even more powerful when you combine macros with custom fields and Liquid variables. These can automatically fill in details like the customer’s name, as shown below (click to see the full-sized images):

Creating a Macro

First, create a macro with the customer name variable.

Selecting a Desk Macro

Second, select the macro you created . . .

Desk Macro: Autofill Name Field

. . . and Desk will enter your macro text along with the customer's name.

So, say you had five eBay messages all asking the same question. You could simply select all five messages and apply the macro to all of them. Wham—Desk fills in the answer on each one, including the customer’s name! That’s five messages answered without even touching your keyboard.

Alternatively, let’s say you always get tough questions that you need to assign to your technical team. You could create a macro that addresses the customer by name, says they’ll get an answer within the next few hours, and assigns the tickets to tech support. Your techies will find the tickets waiting for them as soon as they log in.

All this is possible because Desk allows any number of your team members to answer eBay messages at once. You don’t even have to give out your eBay login—each of your agents gets their own login for and can provide support from there. It gives you the perfect combination of scalability, efficiency, and security.

Visit and find out if it’s the helpdesk you need.

How to Get eBay Messages in Desk

Desk Integration

ChannelReply was so popular on Zendesk that we decided to spread the joy. You can now use ChannelReply for to receive and reply to eBay messages from within this powerful helpdesk. Learn exactly what ChannelReply does for eBay sellers or dive right in and start your free trial today.

Get Your Time Back

Whether you choose Zendesk or, you’ll slash the time spent answering eBay messages when you hook your helpdesk up to ChannelReply. Why keep letting the wasted hours stack up? Try it free and see what a difference it makes for your bottom line!

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